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Human Resources Manager

Jones Foster is seeking an experienced Human Resources Manager to join our Professional Administrative Team. Located in West Palm Beach, Florida, this position reports directly to the Firm’s Executive Director.

The Human Resources Manager leads all HR processes, including management of the support staff and paralegals, recruiting, performance evaluations, employee training and orientation, and compliance with Firmwide Policies & Procedures and federal, state and/or local laws. The Manager will provide guidance and advice to all personnel regarding the employee lifecycle, enhance Firm culture and engagement through a variety of programs and initiatives, and compile and analyze employment data to guide strategic planning.

This position requires outstanding attention to detail, the ability to prioritize and meet deadlines, effective written and verbal communication skills, and proficiency in Microsoft Office applications. The ideal candidate will have the ability to make staffing decisions, apply sound judgment to resolve conflicts and issues, and possess strong interpersonal and relationship skills. The successful candidate will be self-motivated and have the ability to work independently as well as part of a team.

Major responsibilities include:

• Managing talent acquisition process, including sourcing, interviewing, hiring and onboarding.
• Training and performance management to ensure all employees are effective in their roles.
• Maintaining our Firm culture through the engagement of employees.
• Ongoing assessment of personnel and job assignments.
• Resolution of employee issues, concerns and conflicts.
• Administering disciplinary procedures and employee termination.
• Liaison to management and employees in maintaining a strong level of community and sense of culture.
• Maintaining confidential employee records, statistics, and conducting performance appraisals.
• Monitoring of absenteeism rates.
• Developing recommendations for improvement of the organization’s personnel policies and practices.
• Conducting exit interviews.
• Preparing budgets for personnel operations.
• Planning, organizing, and executing Firm social events such as attorney Socials, Holiday Luncheon, and other internal events.
• Develop creative solutions to optimize operational effectiveness and efficiencies.
• Ensuring all employment practices comply with federal, state and local regulations.
• Special assignments, as needed.

Requirements:

• Bachelor’s degree in Human Resources or related field.
• 8 – 10 years of Human Resources experience.
• More than 5 years of experience in an HR management level position.
• Previous experience in legal or similar professional services industry.
• Human Resources certification preferred.

Competitive compensation and benefits package. Interested applicants should submit a resume and salary requirements in confidence to Edwin A. Ratka at eratka@jonesfoster.com.

Department Assistant – Private Client Services Practice Group

Jones Foster is seeking a Department Assistant to join the Firm’s expanding Private Client Services team. Located in West Palm Beach, Florida, this position reports to the Private Client Practice Group Leader.

This role enhances the delivery of quality legal services to clients by providing administrative support to Attorneys, Paralegals, and Legal Assistants. The ideal candidate will perform specialized secretarial and clerical tasks and work collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other members of the team, as needed.

Responsibilities include document preparation, maintaining files, timekeeping, expense reporting, client interaction, reception/switchboard coverage, processing mail, and general administrative support. Candidates must be proficient in typing with knowledge and experience in MS Office. This position requires excellent written and verbal communication, superior organization, and effective time management skills.

Jones Foster provides a team-oriented working environment with a competitive salary and excellent benefits. This is a 40-hour per week position. Submit resume and salary requirements in confidence to Edwin A. Ratka at eratka@jonesfoster.com.

Legal Word Processor

We are seeking a full-time Legal Word Processor to work in our West Palm Beach office. This position requires interaction on a daily basis with attorneys, secretaries, and other members of the support team. Individual must be detail-oriented as well as have excellent oral and written communication skills, as well as the ability to learn new applications. This position requires a team player that possesses a patient and helpful demeanor.

The responsibilities include:

• Produce, edit, and format intermediate and complex legal documents
• Check, proofread and correct own and others word processing output
• Other duties as assigned or needed

The requirements are:

• High School Diploma
• Type 60 words a minute
• Minimum 3+ years of experience in a legal environment or law firm
• Full proficiency with advanced, multi-function word processing software including Microsoft Office Suite
   (Word, Excel, Outlook, PowerPoint, and Access)
• Microsoft Office certification preferred
• Ability to use MS Word to create TOC and TOA
• Ability to perform tasks utilizing legal office software such as document management
• Organized, detailed oriented, and able to work independently to complete assignments

Jones Foster provides a team-oriented working environment with a competitive salary and excellent benefits. Submit resume and salary requirements in confidence to 
Edwin A. Ratka at eratka@jonesfoster.com.