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Accounts Payable Specialist

Jones Foster has a century's worth of experience. A century of experiences shared by attorneys, staff, clients, and our community. These experiences shape who we are today. If you are an Accounts Payable Specialist looking to be part of a thriving organization, we would love to see if you are a fit for our in-office finance team in West Palm Beach.

As an Accounting Specialist at Jones Foster, here is what you will do:

    • You will lead all aspects of accounts payable including the processing and timely payment of firm expenses to vendors and employees.
    • On a daily basis, you will interact with an outstanding group of attorneys, paralegals, legal assistants, and other firm staff as you help them as they serve our clients.
    • You will make sure, on a day-to-day basis, that payables transactions are properly and consistently recorded to our finance systems.
    • You will be responsible for regularly reconciling the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
    • You will establish and maintain relationships with new and existing vendors and their staff teams.
    • Working directly with vendors and through vendor statements, invoices, and payments, you will ensure that payments are properly reflected, investigating discrepancies, if any.
    • Using transaction data, Excel, and other tools, you will regularly manage projects, analyses and reports including weekly payment registers, annual 1099, W-9, and other vendor tax-related information.
    • You will also be cross trained in other critical functions of our finance team including cash reporting, billing and conflict checking.
    • We will have you handle other accounting duties, as needed.

    What we're looking for in an ideal candidate:

    • A strong attention to detail, professional demeanor, and positive, dare we say fun, attitude. Great verbal and written communication skills.
    • Fantastic interpersonal and customer service skills.
    • Great organizational skills with a proven ability to track and meet deadlines in what can often be, a fast-paced environment.
    • Someone who wants to learn new skills, including our firm’s accounting software (Coyote Analytics), and who has the basics of Excel down.
    • Ability to maintain confidentiality, exercising discretion and good judgment.
    • Good working both independently and as part of a collaborative team.
    • An Associate’s Degree or equivalent experience.
    • Minimum three (3) years experience within the professional services industry including accounts payable.
    • Experience with a law firm is a plus.

    Jones Foster provides a fun, team-oriented working environment with a competitive salary and outstanding benefits. Staff gatherings and other events during the year make Jones Foster a great place to belong. Our finance department loves working together and is looking for the next great addition to the team. Candidates should submit a resume and must include salary requirements in confidence to Tammy Anton, Human Resources Manager at tanton@jonesfoster.com. EOE

    Legal Assistant – Litigation & Dispute Resolution

    Jones Foster is seeking an experienced Litigation Legal Assistant to join our West Palm Beach office. This position performs various legal administrative support duties and delivers high-quality service to clients, committing to integrity and excellence. The legal assistant will support attorneys with various tasks, including conducting legal research, drafting, and reviewing documents, communicating with clients, preparing hearings, trials, and meetings, and organizing and maintaining files. The ideal candidate will manage a large and diversified workload in support of attorneys and paralegals that require a good understanding of the organization and its business needs. The responsibilities include prioritizing, managing, following through on multiple projects, and communicating effectively, courteously, and professionally with clients, attorneys, staff, the Judiciary, and peers. Candidates must have a thorough knowledge of practice-specific administrative processes and procedures, information technology systems, research tools, and a broad-based understanding of the clients, matters and associated practices. This is a 36.25 hour per week position.

    Responsibilities include but not limited to:

    • Conduct legal research on cases and gather pertinent legal information.
    • Prepare and draft legal documents such as briefs, motions, complaints, pleadings, subpoenas, affidavits and summonses, formats documents as appropriate for each court.
    • Compile, proofread, and edit drafts of contracts, leases, licenses, and other legal documents.
    • Coordinate multi-document filings in circuit, state, and federal courts, including e-filing.
    • Establish and maintain paper and electronic files in compliance with firm policies utilizing the firm’s document management system.
    • Transcribe dictation, scheduling, calendaring, time entry, and billing.
    • Collaborate with firm-wide departments handling multiple responsibilities, including case opening, conflict checking, billing, training, records, etc.
    • Assist attorneys in all stages of litigation cases from onset to post-trial.
    • Assist with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendar, and communicating effectively with opposing counsel and courtroom staff.
    • Perform other related duties as assigned.
    • Experience tracking firm, attorney and client expenses and using application software to process reimbursement and payments.
    • Knowledge and ability to participate in client billing including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates.
    • Schedule client appointments in coordination with the attorney.
    • Managing electronic and paper case files.
    • Handling incoming and outgoing mail and other correspondence.
    • Answering, screening, directing, and placing telephone calls and emails.
    • Consistently deliver outstanding client service and quality.
    • Perform other related duties as assigned.

    Required Skills/Abilities:

    • Exceptional verbal and written communication skills.
    • Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
    • Excellent interpersonal and customer services skills.
    • Excellent organizational skills with a proven ability to meet deadlines.
    • Strong analytical and problem-solving skills.
    • Ability to perform tasks utilizing legal office software such as document management.
    • Ability to function well in a high-paced and at times stressful environment.
    • Ability to maintain confidentiality and exercise discretion and good judgment.
    • Ability to work independently.
    • Full proficiency with advanced, multifunction word processing software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and PDF programs) or related software.
    • Experience in Coyote is a plus.

    Education and Experience:

    • High School Diploma or equivalent
    • Minimum five (5) years of experience in a legal environment or law firm.
    • Notary for the State of Florida required.

    Jones Foster provides a team-oriented working environment with a competitive salary and excellent benefits. This is a 36.25 hour per week position. Submit resume and salary requirements to Tammy Anton, Human Resources Manager, at tanton@jonesfoster.com

    Paralegal – Private Wealth

    Jones Foster is seeking an experienced Private Wealth Paralegal to join our team in the West Palm Beach office. The paralegal will provide guidance and assist the attorneys and other parties, internally and externally, with respect to the administration of trusts and estates, assist attorneys in various types of legal matters, and provide assistance in preparing probate pleadings and related legal documents affecting Jones Foster, P.A.

    The paralegal is responsible for managing a large and diversified workload in support of attorneys and clients that require a good understanding of the organization and its business needs. Under general direction, the paralegal completes work at an advanced level with most work requiring limited attorney revision. The paralegal in this role will focus on general law matters and business practice areas involving the Private Wealth practice group.

    Responsibilities include but are not limited to:

    • Prepare documents for attorney review, including Florida Probate pleadings and other documents for sophisticated trust and estate administration matters.
    • Prepare initial drafts of trust and estate-related tax returns, including Forms 706 and 709.
    • Prepare trust and estate accounting and administer guardianships.
    • Gather, organize, summarize, and index documents from various sources.
    • Attend and participate in client meetings and document executions.
    • Complete special projects.
    • Meet with attorneys, clients, and other professionals to discuss assigned cases or projects.
    • Draft legal documents, including routine pleadings and motions, affidavits, and interrogatories, file motions and pleadings according to judicial procedures.
    • Researches and analyzes statutes, regulations, legal articles, judicial decisions, and other legal sources; provides written analysis to attorneys.
    • Interviews clients and witnesses and prepares summaries of their statements.
    • Prepares, organizes, stores, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items.
    • Develop and maintain records regarding billable hours spent on specific cases.
    • Perform other related duties as assigned.

    Required skills/abilities:

    • Exceptional verbal and written communication skills.
    • Must be highly organized and detail-oriented.
    • Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
    • Ability to perform tasks utilizing legal office software such as document management and billing software. Experience in Coyote is a plus.
    • Full proficiency with advanced, multifunction word processing software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and PDF programs) and proficiency in Coyote and iManage.
    • Strong background in the Florida Probate Code and Florida Trust Code.
    • Proficiency with GEMS.
    • Excellent interpersonal and customer service skills.
    • Excellent organizational skills with a proven ability to meet deadlines
    • Strong analytical and problem-solving skills.
    • Ability to function well in a high-paced and at times stressful environment.
    • Ability to maintain confidentiality and exercise discretion and good judgment.
    • Ability to work independently.

    Education and experience:

    • Bachelor’s degree from an American Bar Association (ABA) approved paralegal educational program or a four-year degree and a paralegal certificate from an
    • ABA-certified program are preferred.
    • Demonstrated solid knowledge in one or more areas of law and its processes.
    • Knowledge of specific practice groups, i.e., trust & estates, real estate, and corporate tax practices.
    • Minimum five (5) years of prior paralegal experience dealing specifically in Estate Planning and Probate matters.
    • Associate degree in Paralegal Studies or related field required with six (6) years of paralegal or relevant legal experience and a paralegal certificate required.
    • Paralegal Certification is a plus.

      Jones Foster provides a team-oriented working environment with a competitive salary and outstanding benefits. Candidates should submit their resume and must include salary requirements in confidence to Tammy Anton at tanton@jonesfoster.com