Join our Real Estate Practice Group in West Palm Beach as a Department Assistant. You will play a crucial role in providing top-notch legal administrative support while ensuring the delivery of excellent client service. The assistant will interact and become an important team member alongside various legal assistants, paralegals, and attorneys within the Real Estate department. This position requires handling various responsibilities, including prioritizing and managing multiple tasks, communicating professionally with clients and colleagues, and collaborating with different firmwide departments. We want to hear from you if you have experience and thrive in a fast-paced environment.
Responsibilities include, but are not limited to:
- Performing administrative duties including file retrieval, scanning, creation, and maintenance of electronic and hardcopy files and filing updates.
- Utilizing your working knowledge of Adobe and Microsoft Office, including Outlook, Word, and Excel.
- Backup for reception/switchboard.
- Meeting and greeting clients in a professional manner.
- Processing mail for the Real Estate Practice Group.
- Managing, organizing, and maintaining paper and electronic files in compliance with firm policies utilizing the firm’s document management system.
- Providing temporary support to the legal assistant during period of absence, ensure continuity in case management, client service, and office operations.
- Attending Real Estate signings and settlement transactions.
- Providing administrative support to attorneys, paralegals, and legal assistants with a sustained record of high-quality work from inception to resolution, including, but not limited to, the ability to manage multiple tasks promptly.
- Working to maximize productivity and promote teamwork, assume responsibility for maintaining the highest level of confidentiality of all firm and client information, records, and files, and adhering to the Firm’s standards regarding attendance, punctuality, dress code, and professionalism.
The following is a list of some of the important things we would like to see in a candidate:
- 1-2 years of customer service experience
- Law Firm experience is a plus.
- High School Diploma or equivalent.
- Excellent grammar, spelling, punctuation, and communication skills (verbal & written).
- Attention to detail and good organizational and analytical skills.
- Ability to deal well with changing assignments and priorities.
- Ability to work in a fast-paced environment.
- Flexible for overtime, as needed.
- State of Florida Notary Commission is encouraged.
Jones Foster provides a team-oriented working environment with a competitive salary and outstanding benefits. Staff gatherings and other events during the year make Jones Foster a great place to belong. Our Real Estate department loves working together and is looking for the next great addition to the team. Learn and work alongside seasoned legal professionals Interested candidates should submit their resume and salary requirements in confidence to Tammy Anton at tanton@jonesfoster.com. EOE
