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Chief Financial Officer (CFO)

Jones Foster is seeking a qualified Chief Financial Officer (CFO) with previous law firm experience to lead our Accounting Department located in our West Palm Beach Office.

Jones Foster, a well-respected law firm has a century worth of sophisticated legal work in diverse practices including corporate & tax, land use & government, litigation dispute resolution, private wealth, trusts & estates and real estate.

This position reports to the Executive Director and works very closely with the Board of Directors, Practice Groups, Administrative Groups and Attorneys, in our three Palm Beach County offices. The position is available due to the retirement of a long-term employee.

Responsibilities:

● Oversee the accounting department whose responsibilities include billing, collections, accounts payable, payroll, matter opening, conflicts and accounting management.

● Review and prepare monthly financial statements, financial projections, cash flow reports and various management reports and deliver high-level presentations to the Board of Directors and various committees.

● Produce reports and complete various projects as assigned by the Executive Director and Board of Directors.

● Develop detailed budgets in collaboration with Executive Director and Administrative Managers, monitor and report on any variations.

● Maintain and monitor general ledger accounts to provide accurate reporting.

● Effectively manage our work in process and accounts receivables by meeting with billing attorneys on a regular basis.

● Develop and maintain relationships with our various banking institutions and related vendors.

● Work closely with our external accounting firm in coordinating corporate tax components and other related areas.

● Coordinate any departmental audits with outside companies.

● Maintain financial statements for various firm-related partnerships and entities.

● Maintain and manage corporate stock records, including issuing stock, updating stock registers and issuing and tracking notes for purchase of stock.

● Interface with the firm’s third-party administrator for the firm’s 401(k) profit-sharing plan, including preparing annual compliance reports, form 5500 reconciliation and serve on the 401(k) Profit Sharing Investment Committee.

● Prepare monthly Florida Tax Return and review, reconcile annual corporate tax returns.

Education and Experience:

Candidates must have a bachelor’s degree in accounting or finance or advanced degree; CPA certification preferred. Strong organizational skills, attention to detail, interpersonal communications, analytical/problem-solving skills and supervisory experience are required. Previous experience in a law firm or service industry is necessary. A keen ability for forward-thinking and process improvement within the department is key.

Jones Foster, an Equal Opportunity Employer extends employment only to those who have the qualifications for a long-term career and the ability to function both independently and within a team environment. We offer a competitive compensation and benefits package, along with a beautiful work environment.

Qualified and interested candidates should submit resume and salary requirements in confidence to Ed Ratka, Executive Director at eratka@jonesfoster.com.

Legal Accounting Specialist

Jones Foster is seeking an experienced billing and account receivable specialist to join our West Palm Beach office. The primary responsibilities for this position include processing cash receipts and billing, including electronic billing. This role requires cross-training to support most areas of law firm accounting and conflict of interest analysis.

Required Skills/Abilities:

  • Excellent verbal and written communication skills
  • Must be highly organized and detail-oriented
  • Ability to work independently and within a team
  • Proficiency in Microsoft Word and Excel and Outlook
  • Experience working with time, billing, and accounting software

Education and Experience

  • Associate Degree or equivalent experience
  • Minimum 3-5 years experience with services industry billing and accounting preferred. Law firm experience a plus.

Jones Foster provides a team-oriented working environment with a competitive salary and excellent benefits. This is a 40-hour per week position. Submit resume and salary requirements to Tami Segal, Human Resources Manager at tsegal@jonesfoster.com EOE

Paralegal – Real Estate

Jones Foster is seeking an experienced Real Estate Paralegal to join our growing Real Estate department in the Palm Beach and West Palm Beach office. The successful candidate will have strong attention to detail, excellent verbal and written communication skills, and possess a strong work ethic. The position requires strong transactional experience in handling and overseeing commercial and residential real estate transactions, including purchase and sale transactions and financing transactions.

Responsibilities include but are not limited to:

  • Coordinate commercial and residential real estate transaction closings, including maintaining closing checklist, preparation and distribution of signature page packages, preparation and review of settlement statements, and coordination with various transaction parties as required.
  • Assist with preparation and review of commercial and residential real estate purchase and sale closing documents.
  • Assist with preparation and review of loan documents (including UCC Financing Statements).
  • Order and review title and survey (including title exceptions), preparation of title and survey objection letters and title/survey memoranda, and prepare escrow closing letters.
  • Order and/or collect other typical legal due diligence items for sale and loan transactions, including zoning/governmental compliance letters, UCC/judgment searches, entity authority documents, good standing certificates, and estoppel letters from lienholders, tenants, and other parties to declarations, easements, and similar agreements.
  • Order, review, and abstract UCC/judgment/lien search results.
  • Obtain and review zoning reports and conduct related zoning analyses.
  • Prepare consents, resolutions, and other basic corporate documents.
  • Handle or coordinate filing/recording documents using DoubleTime
  • Prepare closing binders and handle post-closing matters.

Required Skills/Abilities

  • Excellent verbal, written, and communication skills
  • Must be highly organized and detail-oriented
  • Understanding of legal language and principles
  • Ability to perform tasks utilizing legal office software such as document management and billing software. Experience in Perfectlaw is a plus
  • Full proficiency with advanced, multifunction word processing software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and PDF programs) and proficient in DoubleTime

Education and Experience

  • Bachelor’s Degree or comparable experience required
  • Florida Registered Paralegal (FRP) preferred
  • Minimum 5+ years of experience in a legal environment or law firm

Jones Foster provides a team-oriented working environment with a competitive salary and excellent benefits. Submit resume and salary requirements in confidence to Tami Segal, Human Resources Manager at tsegal@jonesfoster.com EOE

Director of Marketing & Business Development

Jones Foster is seeking a qualified Director of Marketing & Business Development with previous law firm experience to lead our high-level, sophisticated marketing and business development efforts in our West Palm Beach office.

This role works closely with Jones Foster’s officers to establish, implement, and execute business objectives and ensure the Firm remains on track with the current marketing, business development, and communications strategy. The Director is responsible for supporting Practice Group and individual attorney business development plans to enhance client relationships and solidify the Firm’s position in the industry.

Responsibilities

Strategic Branding & Planning

  • Oversee the creation and implementation of all branding and communication touchpoints, including corporate collateral, advertising, events, website, blog, social media, and internal branding activities.
  • Responsible for storytelling across all mediums; contribute to copywriting, editing, and proofing of content and materials.
  • Responsible for maintaining the brand through the implementation of the corporate identity and brand guidelines.
  • Plan and oversee community involvement program.
  • Key liaison to creative and other external agencies.

Marketing & Business Development

  • Develop and execute overall strategic marketing and business development plans aligned with firm goals.
  • Participate in strategy meetings with stakeholders and develop new programs and initiatives to further the firm’s mission.
  • Work with Practice Groups to create business development plans and establish their position within specialized industries.
  • Assist practice groups with strategic planning and recruiting.
  • Work with individual attorneys to develop business development plans, train, and assess ongoing effectiveness.
  • Oversee attorney organizational involvement and propose sponsorship/involvement opportunities.
  • Work closely with attorneys to position each as a thought leader and create opportunities for exposure.
  • Implement and manage ongoing client relations program and efforts.

Communications

  • Oversee company website, blogs, and social media outlets.
  • Coordinate distribution of email marketing campaigns and thought leadership materials.
  • Support public relations efforts.
  • Handle and coordinate legal award submissions including Best Lawyers, SuperLawyers, Daily Business Review, etc.

Operations & Leadership

  • Maintain and assess analytics, reports findings, best practices, and recommend course of action.
  • Evaluate, migrate, and implement marketing technology systems company-wide, including CRM, market intelligence, email marketing, analytics, etc.
  • Responsible for the hiring, management, and direction of Marketing Department.
  • Develop and maintain Marketing Procedures, ensure processes are followed and monitor quality control of all internal and external communication.
  • Propose and maintain marketing, branding, and business development annual budgets.

Education & Experience

  • Bachelor's degree in marketing, communications or related field.
  • 7-10 years of experience in legal marketing. Creative agency experience a plus.
  • A minimum of 5 years of managerial experience.
  • Strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat skills required. Working knowledge of Adobe InDesign/Photoshop and CRM experience required.
  • General understanding of the legal competitive landscape.
  • Mastery of the following programs is required: Hootsuite, Mailchimp, Canva, Craft, Google Analytics, Clio or similar CRM software.
  • Proven skills writing and producing marketing content is required.
  • Strong organizational skills, attention to detail, interpersonal communication, analytical and problem-solving skills.

Jones Foster extends employment only to those who have the qualifications for a long-term career and the ability to function both independently and within a team environment. We offer a competitive compensation and benefits package, along with a beautiful work environment.

Interested applicants should submit resume and salary requirements in confidence to Ed Ratka, Executive Director at eratka@jonesfoster.com.