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Legal Secretary – Litigation

Jones Foster is seeking an experienced Legal Secretary to join our West Palm Beach office. This position will provide administrative support to litigation attorneys and paralegals with a high volume work load. The ideal candidate is an organized, detail-oriented administrative professional who possesses excellent oral and written communication skills and the ability to work independently in a fast-paced legal environment.

Responsibilities include but not limited to:

  •  Preparing and drafting legal documents such as briefs, motions, complaints, pleadings, subpoenas, affidavits and summonses; formats documents as appropriate for each court.
  • Coordinate multi-document filings in Circuit, State and Federal courts, including E-filings.
  • Establishing and maintaining paper and electronic files in compliance with firm policies utilizing the Firm’s document management system.
  • Transcribing dictation, scheduling, calendaring, time entry and billing.
  • Assist attorneys in all stages of litigation cases from onset to post trial.
  • Assists with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendar, and communicating effectively with opposing counsel and courtroom staff.
  • Other duties as assigned or needed.

Required Skills/Abilities:

  • Excellent verbal, written, and communication skills.
  • Must be highly organized and detail-oriented.
  • Understanding of legal language and principles, research methods, court pleadings and processes.
  • Ability to perform tasks utilizing legal office software such as document management.
  • Full proficiency with advanced, multifunction word processing software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and PDF programs).
  • Type 60 words per minute.
  • Experience in Perfectlaw is a plus.

Education and Experience:

  • High School Diploma or equivalent
  • Minimum 3 + years of experience in a legal environment or law firm


Jones Foster provides a team-oriented working environment with a competitive salary and excellent benefits. This is a 36.25 hour per week position. Submit resume and salary requirements to Tami Segal, Human Resources Manager, at tsegal@jonesfoster.com.