Professional Staff

Open Positions

Department Assistant – Private Wealth, Wills, Trusts & Estates

Jones Foster is seeking a Department Assistant to join the Firm’s Private Wealth, Trusts & Estates team. Located in West Palm Beach, the assistant will work with various legal assistants, paralegals, and attorneys within the Private Wealth department. This is a 40.00 hour per week position.

Responsibilities include, but are not limited to:

• Performing administrative duties including file retrieval, scanning, creation, and maintenance of electronic and hardcopy files and filing updates.
• Maintaining and organizing files, timekeeping, and expense reports; scheduling calendar hearings and deadlines.
• Maintaining pleadings and discovery indexes.
• Backup for reception/switchboard.
• Meet and greet clients.
• Processing mail.
• Organizing exhibits, documents, evidence, briefs, and appendices.
• Implementing and improving administrative processes for more efficient workflow.
• Managing, organizing, and maintaining paper and electronic files in compliance with firm policies utilizing the firm’s document management system.
• Ready willingness to own and accept responsibilities as required.

Required skills/abilities:

• Strong attention to detail, professional demeanor, and attitude.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer services skills.
• Exceptional organizational skills with a proven ability to meet deadlines.
• Ability to perform tasks utilizing legal office software such as document management.
• Ability to function well in a high-paced, and at times, stressful environment.
• Ability to maintain confidentiality and exercise discretion and good judgment.
• Ability to work independently and as a team.
• Proficient in multifunction word-processing software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and PDF programs) or related software.

Education and experience:

• High School Diploma or equivalent
• Notary for the State of Florida a plus

Jones Foster provides a team-oriented working environment with a competitive salary and outstanding benefits. Candidates should submit their resume and must include salary requirements in confidence to Tammy Anton, Human Resources Manager at tanton@jonesfoster.com. EOE

Legal Assistant – Complex Litigation & Dispute Resolution

Jones Foster is seeking an experienced Litigation Legal Assistant to join our West Palm Beach office. This position performs various legal administrative support duties and delivers high-quality service to clients, committing to integrity and excellence. The legal assistant will support attorneys with various tasks, including assisting in legal research, drafting, and reviewing documents; communicating with clients; preparing for hearings, trials, and meetings; and organizing and maintaining files. Managing a large and diversified workload in support of attorneys and paralegals requires a good understanding of the organization and its business needs. The responsibilities include prioritizing, managing, following through on multiple projects, and communicating effectively, courteously, and professionally with clients, attorneys, staff, the judiciary, and peers. Candidates must have a thorough knowledge of practice-specific administrative processes and procedures, information technology systems, research tools, and a broad-based understanding of the clients, matters, and associated practices. This is a 36.25 hour per week position.

Responsibilities include but are not limited to:

• Preparing and drafting legal documents such as briefs, motions, complaints, pleadings, subpoenas, affidavits, and summonses, and format documents, as appropriate for each court.
  
• Compiling, proofreading, and editing drafts of contracts, leases, licenses, and other legal documents.
• Coordinating multi-document filings in circuit, state, and federal courts, including e-filing.
• Establishing and maintaining paper and electronic files in compliance with firm policies utilizing the firm’s document management system.
• Transcribing dictation, scheduling, calendaring, time entry, and billing.
• Collaborating with firm-wide departments handling multiple responsibilities, including case opening, conflict checking, billing, training, records, etc.
• Assisting attorneys in all stages of litigation cases from onset to post-trial.
• Assisting with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining the trial calendar, and communicating effectively with opposing counsel and courtroom staff.
• Tracking firm, attorney, and client expenses and using application software to process reimbursement and payments.
• Ability to participate in client billing including assisting attorneys in entering narratives, tracking billable tasks, making edits, and calendaring billing due dates.
• Scheduling client appointments in coordination with the attorney.
• Managing electronic and paper case files.
• Handling incoming and outgoing mail and other correspondence.
• Answering, screening, directing, and placing telephone calls and emails.
• Consistently delivering outstanding client service and quality.
• Performing other related duties as assigned.

Required Skills/Abilities:

• A strong attention to detail, professional demeanor, and positive, dare we say fun, attitude.
• Fantastic interpersonal and customer service skills.
• Great organizational skills with a proven ability to track and meet deadlines in what can often be a fast-paced and at times stressful environment
• Exceptional verbal and written communication skills.
• Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
• Excellent organizational skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to perform tasks utilizing legal office software such as document management.
• Ability to maintain confidentiality and exercise discretion and good judgment.
• Ability to work independently.
• Full proficiency with advanced, multifunction word-processing software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and PDF programs) or related software.
• Experience working with multiple attorneys.
• Experience in iManage and Coyote is a plus.

Education and Experience:

• High School Diploma or equivalent experience.
• Minimum five (5) years of experience in a legal environment or law firm.
• Notary for the State of Florida required.

Jones Foster provides a team-oriented working environment with a competitive salary and excellent benefits. This is a 36.25 hour per week position. Submit resume and salary requirements to Tammy Anton, Human Resources Manager, at tanton@jonesfoster.com. EOE