Professional Staff

Department Assistant - Litigation

Jones Foster is seeking a Department Assistant to join the Firm’s expanding Litigation team in West Palm Beach, Florida. This role enhances the delivery of quality legal services to clients by providing administrative support to attorneys, paralegals, and legal assistants. The ideal candidate will perform specialized secretarial and clerical tasks and work collaboratively and cooperatively with others in a team environment. The person selected for this role will support multiple attorneys as primary assignments and provides backup secretarial assistance to other members of the team, as needed. The person in this position must be highly organized and detail-oriented and have the ability to perform tasks utilizing legal office software such as document management systems.

Required skills/abilities:

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Exceptional organizational skills with a proven ability to meet deadlines
• Ability to perform tasks utilizing legal office software such as document management
• Ability to function well in a high-paced and at times stressful environment
• Ability to maintain confidentiality and exercise discretion and good judgment
• Ability to work independently and as a team
• Proficient in multifunction word processing software including Microsoft Office Suites (Word, Excel, Outlook, PowerPoint, and PDF programs) or related software
• Must be flexible and willing to take on multiple tasks

Education and experience:

• High School Diploma or equivalent
• Notary for the State of Florida is a plus

Jones Foster provides a team-oriented working environment with a competitive salary and excellent benefits. This is a 40-hours-per-week position. Submit resume and salary requirements in confidence to Tammy Anton at tanton@jonesfoster.com.

Director of Finance

Jones Foster is seeking a qualified Director of Finance with previous law experience to lead our Accounting Department located in our West Palm Beach Office.

Jones Foster, a well-respected law firm has a century's worth of sophisticated legal work in diverse practices including Corporate & Tax, Land Use & Governmental, Litigation & Dispute Resolution, Private Wealth, Trusts & Estates, and Real Estate.

This position reports to the Executive Director and works very closely with the Board of Directors, practice groups, administrative groups, and attorneys, in our three Palm Beach County offices. The position is available due to the retirement of a long-term employee.

Responsibilities include, but are not limited to:

• Oversee the accounting department whose responsibilities include billing, collections, accounts payable, payroll, matter opening, conflicts and accounting management.
• Review and prepare monthly financial statements, financial projections, cash flow reports and various management reports and deliver high-level presentations to the Board of Directors and various committees.
• Produce reports and complete various projects as assigned by the Executive Director and Board of Directors.
• Develop detailed budgets in collaboration with Executive Director and Administrative Manager, and monitor and report on any variations.
• Maintain and monitor general ledger accounts to provide accurate reporting.
• Effectively manage our work in process and accounts receivable by meeting with billing attorneys on a regular basis.
• Develop and maintain relationships with our various banking institutions and related vendors.
• Work closely with our external accounting firm in coordinating corporate tax components and other related areas.
• Coordinate any departmental audits with outside companies.
• Maintain financial statements for various firm-related partnerships and entities.
• Maintain and manage corporate stock records, including issuing stock, updating stock registers, and issuing and tracking notes for the purchase of stock.
• Interface with the firm’s third-party administrator for the firm’s 401(k) profit-sharing plan, including preparing annual compliance reports, form 5500 reconciliation, and serving on the 401(k) Profit Sharing Investment Committee.
• Prepare monthly Florida Tax Return and review and reconcile annual corporate tax returns.

Education and experience:

Candidates must have a bachelor’s degree in accounting or finance or advanced degree; CPA certification is preferred. Strong organizational skills, attention to detail, interpersonal communications, analytical/problem-solving skills, and supervisory experience are required. Previous experience in a law firm or service industry is necessary. A keen ability for forward-thinking and process improvement within the department is key.

Jones Foster, an Equal Opportunity Employer, extends employment only to those who have the qualifications for a long-term career and the ability to function both independently and within a team environment. We offer a competitive compensation and benefits package, along with a beautiful work environment.

Qualified and interested candidates should submit their resume and salary requirements in confidence to Ed Ratka, Executive Director at eratka@jonesfoster.com.