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Legal Assistant – Litigation & Dispute Resolution

Jones Foster is seeking an experienced Litigation Legal Assistant to join our West Palm Beach office. This position performs various legal administrative support duties and delivers high-quality service to clients, committing to integrity and excellence. The legal assistant will support attorneys with various tasks, including conducting legal research, drafting, and reviewing documents, communicating with clients, preparing hearings, trials, and meetings, and organizing and maintaining files. The ideal candidate will manage a large and diversified workload in support of attorneys and paralegals that require a good understanding of the organization and its business needs. The responsibilities include prioritizing, managing, following through on multiple projects, and communicating effectively, courteously, and professionally with clients, attorneys, staff, the Judiciary, and peers. Candidates must have a thorough knowledge of practice-specific administrative processes and procedures, information technology systems, research tools, and a broad-based understanding of the clients, matters and associated practices. This is a 36.25 hour per week position.

Responsibilities include but not limited to:

  • Conduct legal research on cases and gather pertinent legal information.
  • Prepare and draft legal documents such as briefs, motions, complaints, pleadings, subpoenas, affidavits and summonses, formats documents as appropriate for each court.
  • Compile, proofread, and edit drafts of contracts, leases, licenses, and other legal documents.
  • Coordinate multi-document filings in circuit, state, and federal courts, including e-filing.
  • Establish and maintain paper and electronic files in compliance with firm policies utilizing the firm’s document management system.
  • Transcribe dictation, scheduling, calendaring, time entry, and billing.
  • Collaborate with firm-wide departments handling multiple responsibilities, including case opening, conflict checking, billing, training, records, etc.
  • Assist attorneys in all stages of litigation cases from onset to post-trial.
  • Assist with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendar, and communicating effectively with opposing counsel and courtroom staff.
  • Perform other related duties as assigned.
  • Experience tracking firm, attorney and client expenses and using application software to process reimbursement and payments.
  • Knowledge and ability to participate in client billing including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates.
  • Schedule client appointments in coordination with the attorney.
  • Managing electronic and paper case files.
  • Handling incoming and outgoing mail and other correspondence.
  • Answering, screening, directing, and placing telephone calls and emails.
  • Consistently deliver outstanding client service and quality.
  • Perform other related duties as assigned.

Required Skills/Abilities:

  • Exceptional verbal and written communication skills.
  • Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
  • Excellent interpersonal and customer services skills.
  • Excellent organizational skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to perform tasks utilizing legal office software such as document management.
  • Ability to function well in a high-paced and at times stressful environment.
  • Ability to maintain confidentiality and exercise discretion and good judgment.
  • Ability to work independently.
  • Full proficiency with advanced, multifunction word processing software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and PDF programs) or related software.
  • Experience in Coyote is a plus.

Education and Experience:

  • High School Diploma or equivalent
  • Minimum five (5) years of experience in a legal environment or law firm.
  • Notary for the State of Florida required.

Jones Foster provides a team-oriented working environment with a competitive salary and excellent benefits. This is a 36.25 hour per week position. Submit resume and salary requirements to Tammy Anton, Human Resources Manager, at tanton@jonesfoster.com. EOE

Paralegal - Real Estate

Jones Foster is seeking an experienced Real Estate Paralegal to join our team in the West Palm Beach office. The successful candidate will have strong attention to detail, excellent verbal and written communication skills, and possess a strong work ethic. This full-time position requires strong experience in commercial and residential real estate transactions.

Responsibilities include but not limited to:

  • Coordinate commercial and residential real estate transaction closings, including maintaining closing checklist, preparation and distribution of signature page packages, preparation and review of settlement statements, and coordination with various transaction parties as required.
  • Assist with preparation and review of commercial and residential real estate purchase and sale closing documents.
  • Assist with the preparation and review of loan documents (including UCC Financing Statements).
  • Order and review title commitments and survey, review same, prepare title, and survey objection letters and title/survey memoranda, and prepare escrow closing letters.
  • Order and/or collect other typical legal due diligence items for sale and loan transactions, including zoning/governmental compliance letters, UCC/judgment searches, entity authority documents, good standing certificates, and estoppel letters from lienholders, tenants, and other parties to a declaration, easements, and similar agreements.
  • Order, review, and abstract UCC/judgment/lien search results.
  • Obtain and review zoning reports and conduct related zoning analyses.
  • Prepare consents, resolutions, and other basic corporate documents.
  • Handle or coordinate filing/recording documents using Double Time.
  • Prepare closing binders and handle post-closing matters.
  • Meet with attorneys, clients, and other professionals to discuss assigned cases or projects.
  • Develop and maintain records regarding billable hours spent on specific cases.
  • Perform other related duties as assigned.

Required Skills/Abilities:

  • Exceptional verbal and written communication skills.
  • Must be highly organized and detail-oriented
  • Knowledge of legal terminology and real property law.
  • Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
  • Ability to perform tasks utilizing legal office software such as document management and billing software. Experience in Coyote is a plus.
  • Full proficiency with advanced, multifunction word processing software including Microsoft  Office Suite (Word, Excel, Outlook, PowerPoint, and PDF programs) and proficiency in Double Time and iManage.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills with a proven ability to meet deadlines
  • Strong analytical and problem-solving skills.
  • Ability to function well in a high-paced and at times stressful environment.
  • Ability to maintain confidentiality and exercise discretion and good judgment.
  • Ability to work independently.

Education and Experience:

  • Bachelor's degree in paralegal studies or an American Bar Association (ABA) approved paralegal educational program or a four-year degree and a paralegal certificate with a real estate focus from an ABA-certified program are preferred.
  • Demonstrated solid knowledge in one or more areas of law and its processes.
  • Extensive knowledge of real estate documents, contracts, applications, and submissions.
  • Minimum five (5) years of prior paralegal experience, specifically in commercial and residential real estate.

Relevant experience and/or education may be substituted for the recommended minimum qualifications.

Jones Foster provides a team-oriented working environment with a competitive salary and outstanding benefits. Candidates should submit their resume and must include salary requirements in confidence to Tammy Anton, Human Resources Manager at tanton@jonesfoster.com. EOE