At Jones Foster, we boast a century of collective experiences shaped by the contributions of our attorneys, staff, clients, and community. This legacy drives who we are today. If you are an ambitious administrative professional eager to join a thriving organization, we invite you to explore the possibility of becoming a valued member of our administrative team in West Palm Beach.
In this vital role, you will be a proactive problem-solver with outstanding communication abilities and a sharp eye for detail. Your background should include extensive administrative experience in an office setting, where you’ve demonstrated the ability to not only complete assigned tasks but also to anticipate what comes next in a process. You think beyond your immediate responsibilities, proactively identifying potential needs and challenges before they arise, which helps keep the workflow seamless and efficient. While supporting the Executive Director and other administrative department leaders, your skills and background, along with a strong commitment to confidentiality, will be a key part of a team that values growth, dedication, and excellence.
As the Administrative Department Assistant at Jones Foster, here is what you will do:
- Plan and organize work to ensure that the Executive Director’s priorities and commitments are met, organizational goals are achieved, and best practices are upheld.
- Manage the Executive Director’s calendar, including scheduling internal and external meetings.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to the Board of Directors.
- Create and update internal policies and processes that support administration and coordinate internal and external resources to expedite workflows.
- Manage communication with employees on assigned projects and tasks.
- Provide administrative and office support, such as document drafting and spreadsheet creation.
- Support certain members of the Administrative Management Team with projects as assigned.
- Assist in planning on-site events.
The following is a list of some of the important things we would like to see in a candidate:
- Minimum of five (5) years’ experience in an administrative role reporting directly to upper management.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- Ability to maintain confidentiality and exercise discretion and good judgment.
- Proficient in multifunction word-processing software including Microsoft Office Suites (Word, Excel, Outlook, PowerPoint) and related software.
- Aptitude for learning new software and systems.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Contributes to administrative team effort by accomplishing related results as needed.
- Excellent verbal and written communication skills.
- Outstanding interpersonal and employee relations skills.
- Exceptional organizational skills with a proven ability to meet deadlines.
- Creative and proactive approach to problem solving.
- Demonstrated ability to grasp and implement new concepts quickly.
- Ability to function well in a high-paced and, at times, stressful environment.
- Ability to work independently and as a team.
Jones Foster provides a fun, team-oriented working environment with a competitive salary and outstanding benefits. Staff gatherings and other events during the year make Jones Foster a great place to work. Our Administrative Team loves working together and is looking for the next great addition to the team. Candidates should submit a resume and must include salary requirements in confidence to Tammy Anton, Human Resources Manager at tanton@jonesfoster.com. EOE
