At Jones Foster, we boast a century of collective experience shaped by the contributions of our attorneys, staff, clients, and community. This legacy drives who we are today. Join our Real Estate Practice in our West Palm Beach office as a Legal Assistant working with the attorneys of the practice group and play a crucial role in providing top-notch legal administrative work while ensuring the delivery of excellent client service. You will work on complex real estate transactions. This position requires handling various responsibilities, including prioritizing and managing multiple tasks, communicating professionally with clients and colleagues, and collaborating with different firm-wide departments. We want to hear from you if you have experience and thrive in a fast-paced environment.
As a Real Estate Legal Assistant at Jones Foster, here is what you will do:
- Experience in commercial real estate transactions, including, but not limited to Purchase and Sale Agreements and Leasing.
- Skilled in preparing, proofreading, and redlining legal documents, ensuring that accuracy and completeness of legal documents, while maintaining a strong commitment to error-free work.
- Process monthly client billing (paper and electronic billing). Review prebills for accuracy and completeness. Input necessary edits to timekeeper narratives.
- Possess a working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel, and PowerPoint.
- Consistently deliver outstanding client service and quality.
- Experience providing administrative support to attorneys, with a sustained record of high-quality work from inception to resolution, including, but not limited to, the ability to manage multiple tasks promptly.
- Effective verbal and written communication skills.
Responsibilities will include:
- Opening new matters and generating client conflict checks; arranging for payment of invoices.
- Application of checks to appropriate client/matter numbers.
- Prompt preparation of attorney’s expense reports.
- Scheduling and maintenance of attorney’s calendars.
- Managing and tracking critical deadlines such as closing schedules, organization of materials received in various formats.
- Processing incoming and outgoing mail and other correspondence.
- Answer, screen, direct, and place telephone calls and emails; arrange video conferencing and schedule internal and external conference calls with clients.
- Promptly responding to client requests and internal communications professionally, and work with the team to resolve issues as appropriate; maintain attorney’s files (paper and electronic).
- Must possess the ability and willingness to maximize productivity and promote teamwork, assume responsibility for maintaining the highest level of confidentiality of all firm and client information, records, and files, and adhere to the Firm’s standards regarding attendance, punctuality, dress code, and professionalism.
The following is a list of some of the important things we would like to see in a candidate:
- 3+ years of law firm experience preferred.
- Commercial Real Estate (transactional) required.
- Excellent grammar, spelling, punctuation, and communication skills.
- Exceptional attention to detail and accuracy and good organizational and analytical skills.
- Ability to deal well with changing assignments and priorities, while maintaining a high level of precision.
- Ability to work in a fast-paced environment.
- Experience working with law firm case management and billing software. Experience in iManage and/or Coyote is a plus.
- Flexible for overtime, as needed.
Jones Foster provides a team-oriented working environment with a competitive salary and outstanding benefits. Staff gatherings and other events during the year make Jones Foster a great place to belong. Our Real Estate department loves working together and is looking for the next great addition to the team. Interested candidates should submit their resume and salary requirements in confidence to Tammy Anton at tanton@jonesfoster.com. EOE
